Christmas Tree Lighting

• Setup Crew (6–8, 2–3 hrs): Set tree perimeter, place cones/signage, run power cords, help position stage/PA.

• Greeters & Info (4–6, 2 hrs): Hand out programs, answer questions, direct to cocoa/cookies/restrooms.

• AV Support (2–3, 2–3 hrs): Mic checks, music playlist, cue carols and countdown.

• Ornament Helpers (3–4, 1.5–2 hrs): Assist kids with hanging ornaments (provide hooks/step stools).

• Safety Marshals (4–6, 2–3 hrs): Monitor crowd flow, keep exits clear, coordinate with security/first aid.

• Teardown Crew (6–8, 1.5–2 hrs): Coil cords, load bins, leave site spotless.

Hot Cocoa Station

• Prep Crew (3–4, 1.5 hrs pre-event): Mix cocoa, fill cambros/urns, set up condiments (marshmallows, candy canes).

• Servers (2-3, 2–3 hrs): Pour cocoa, manage lines, restock cups/lids/napkins.

• Refill Runners (2–3, 2–3 hrs): Shuttle hot water/cocoa, replenish supplies.

• Cleanup Crew (3–4, 1 hr): Break down, trash/recycling, wipe surfaces.

Suggested supplies: 8–12 oz cups/lids, napkins, stir sticks, trash/recycling bins, ingredient signage, gloves, tablecloths.

Community Cookie Exchange

• Check-In & Labeling (3–4, 2 hrs):

• Display Stylists (2–3, 1.5 hrs): Arrange trays, tent cards, festive décor.

• Traffic Flow Hosts (2–3, 1.5–2 hrs): Guide participants through “take one of each” route; prevent bottlenecks.

• Packaging Table (2–3, 1.5–2 hrs): Provide boxes/bags, parchment, ribbons; help portion.

• Post-Event Pack-Out (2–3, 1 hr): Consolidate leftovers (for first responders/shelters if applicable), clean tables.

Bring to share: 2–3 dozen cookies, ingredient list. We provide: boxes, labels, pens, allergy signage.

Christmas Lighting Contest

• Registration & Map Team (2–3, 1–2 hrs): Confirm entries, pin addresses on map, assign categories.

• Judging Drivers (3–4 cars, 2–3 hrs): Follow assigned route; safe driving, on-time scoring.

• Scorekeepers (2–3, 2–3 hrs): Tally sheets, resolve ties, verify category rules.

• Photo/Content Crew (2–3, 2–3 hrs): Take exterior photos/video, note best angles for social posts.

• Awards & Outreach (2–3, 1–2 hrs): Notify winners, coordinate prize pick-up, post results online.

Judging criteria ideas: Creativity, cohesion/theme, craftsmanship, holiday spirit, curb appeal.

General Notes

• Shifts: Most roles are 1.5–3 hours. Youth welcome with guardian.

• Training: 15-minute on-site huddle before each shift; simple role cards provided.

• What to wear: Warm layers, closed-toe shoes, volunteer badge (provided).

• Perks: Hot cocoa, cookie sampler, community service hours if needed.

Thank you for your interest in making this year’s 4th of July celebration a success! Please sign up for one (or more!) of the committees below.

AVAILABLE COMMITTEES

Event Setup & Tear Down

Help with chairs, tents, signage, tables, trash bins, etc. Setup evening of July 3 and/or tear down July 6.

Parade Coordination

Assist with line-up, float check-in, traffic direction, and parade flow.

Vendor & Food Support

Coordinate with food vendors, help with booth setup, serve as point of contact during event.

Kids Activities

Help run games, supervise crafts, and assist with fun zones.

Entertainment & Stage Management

Assist with music, announcements, stage setup, or coordinate with performers.

Fireworks Support Crew

Assist with safety signage, crowd guidance, and liaison with fire department and crew.

Marketing & Promotions

Help with social media, flyers, posters, or local outreach before the event.

Fundraising & Raffle Team

Solicit raffle items, help with ticket sales, or staff the fundraising booth.

Sponsorship Solicitation Team

Help secure sponsorships with local businesses.

Questions? Contact Elizabeth Smith at detroitlakefoundation@gmail.com. Thank you for supporting Detroit Lake Foundation and your community!

Thank you for your interest in making this year’s Santiam Music Festival a success! Please sign up for one (or more!) of the committees below.

AVAILABLE COMMITTEES

Event Setup & Tear Down

Help with chairs, tents, signage, tables, trash bins, etc. Setup evening of July 24 and/or tear down July 27.

Vendor & Food Support

Coordinate with food vendors, help with booth setup, serve as point of contact during event.

Kids Activities

Help run games, supervise crafts, and assist with fun zones.

Entertainment & Stage Management

Assist with music, announcements, stage setup, or coordinate with performers.

Marketing & Promotions

Help with social media, flyers, posters, or local outreach before the event.

Fundraising Team

Help with ticket sales, or staff the fundraising booth.

Sponsorship Solicitation Team

Help secure sponsorships with local businesses.

Questions? Contact Elizabeth Smith at detroitlakefoundation@gmail.com. Thank you for supporting Detroit Lake Foundation and your community!